Hey, what is going on guys. we’ve seen some of the best productivity apps in specific categories.
We’ve talked about the best note-taking apps, the best to-do apps, the best habit trackers, but in this article, we’re going to get a bit more general because I wanna talk about the best productivity apps overall.
Top 10 Best Productivity Apps
And we’re gonna go over my top pick in each of 10 different categories, The Best News is that by the end of this Article, you’re going to have at productivity stack, a suite of apps that’s going to help you get things done, and stay organized.
So let’s get into it.
The to-do list app
No productivity system is complete without writing down the tasks that you need to get done during the day.
After testing a lot of productivity apps over the years and Todoist is still the best to-do list app.
The Best feature of Todolist is its natural language interpretation. So instead of typing in the task, and then clicking a field to set the date, clicking the field to set the tag if you want, you can just write these things all in the text field or even speak them.
Another thing I really like about Todoist is it has a fantastic amazon Echo integration, it has Siri integrations so you can easily get tasks into the system very, very quickly and get them to where they need to be.
Also, Check out these: Top 10 Voice Recording Apps
And the best app in this category is Google Calendar. I’ve been using Google Calendar for literally more than 10 years. And I was forced to get really good at it in my freshman year of college because I had a job where my hours actually changed every single week.
And what I loved about Google Calendar was I had the ability to create separate calendars for each area of my life, which I will bet you can do this and most calendar apps, but I think Google Calendar is really, really full-featured, and obviously, it’s available on basically every platform.
But being able to do this allowed me to see when I had to work when I had to be to class, it allowed me to visually separate the different areas of my life and I really, really liked that.
That brings us to category number three, which is the project management app.
So sometimes you are dealing with a team or you’re working on a big enough project with so many moving parts that traditional to-do list app like Todoist or Microsoft Microsoft To-Do or TickTick is just not going to cut the mustard.
And my big recommendation in this category is an app called ClickUp. Now I tested ClickUp as a potential all in one to-do list and project management app a few months ago. And I found that it was a little bit hard to get tasks into the system quickly, it wasn’t quite as streamlined and smooth and quick as Todoist is. But for the lack of that streamlined quality, ClickUp really makes up for it in its flexibility and the number of different features it has.
So you can create so many different levels of hierarchy, which is really, really useful when you’re running an entire company or you’re working on a gigantic project. You can have specific projects, you can have listed within those projects. Tasks themselves can have lists of subtasks, those subtasks can have subtasks. And you can do a lot more as well.
You can assign multiple people to one specific task if you’ve assigned maybe a group to get something done together. You can do task dependency. So you can say this task needs to be done by this date, but this task over here must be done first. And when you’re juggling a big project, these features can actually be very, very useful, especially when you’re working with multiple people.
The best note-taking app, as you are probably aware, is Evernote. Evernote has been my mainstay for about a decade, and nothing has dethroned it. The way that it organizes information just really works for my workflow. I love the writing experience, even though it doesn’t support Markdown, doesn’t have that nice hybrid Markdown features of some other editors, it just works for me.
It’s just really full-featured. And I haven’t found anything that can take all the same boxes for me.
if you’re the kind of person who writes really long essays or articles or who wants to write a book at some point, my girlfriend is actually writing a novel right now and she’s using a serious writing app, not a note-taking app, then you might wanna consider an app like Scrivener.
Scrivener is actually my top pick here because it has a tonne of different features. And it’s actually the app that I use to write my book, “10 Steps To Earning Awesome Grades.” This is a print edition, but there is a free version, you can get in the description down below. But Scrivener makes the writing process incredibly easy.
So it’s great for the planning process. I found that when writing in different apps, I’ll often get into 5000,6000-word territory, and it just gets kind of overwhelming. I wish I could split my writing up. And Scrivener lets you do this by default.
You can just sort of drill into a specific section of your writing and work.
So that brings us to habit trackers.
Now I got to say this upfront, Habitica is the best habit tracker.
But Habitica has an amazing feature that I’ve seen in no other habit tracker, and that is the party system. You can actually party up with your friends and go on quests together. And this creates some very powerful accountability. Because if you’re on a quest, maybe you’re fighting a dragon or something, and you fail to do your habits on a specific day, the dragon is going to damage everyone in your party.
So it will be your fault if someone else in your party happens to die from that hit. And that creates a very powerful motivator to make sure you get all of your habits done every single day.
All right, let’s talk about time tracking apps. So this is gonna be a bit of a different section because there are two different types of time tracking apps, but I didn’t wanna create two separate categories. So we’re just gonna shove them into this one category. There is an active time tracking, then there’s passive time tracking.
So for active time tracking, my main recommendation is an app called Toggl. And with Toggl, it’s just like it sounds.
You actively track your time. And I like Toggl more than any other time tracking app out there because it actually has a feature that will remind you to start time tracking if you forgot to do so.
Now passive time tracking is different. Instead of actively tracking the time that you are spending on specific tasks or projects, these are programs that live on your computer and just quietly track how much time you are spending on specific apps or specific websites. And for my money on the desktop side, I think the best app in this category is Rescue Time.
It will, again, track how much time you’re spending on specific apps and websites, but it will also categorize the time you spend as either productive or nonproductive, and you can sort of seeing what percentage of your time during the workday that you are actually getting things done, staying on task instead of just going over to YouTube and distracting yourself.
Okay, so we are now at email management. And you can probably guess my number one recommendation here because it is, of course,
Gmail is that old mainstay and it just works. It’s free, it’s fast, it’s reliable. And I love the fact that you can label messages and create nested hierarchies of labels so you can easily organize things. Of course, it’s built on Google Search, so it’s so easy to search from message if you’ve lost it or can’t remember what label you gave to it.
And Gmail has really great keyboard shortcuts that are easy to learn. So once you learn these, such as hitting E to archive a message, or hitting the pound sign to delete one, you can process your email so, so quickly. In addition, if you are a Todoist user, there is a Todoist Chrome extension for Gmail. So you can turn emails into tasks and get them out of your inbox.
Team chat, it is time to talk about team chat. So if you are a part of a team, or if you’re part of a group project in school, you might wanna have an easy way to chat with your group or with your team. And my top recommendation there is Slack.
As much as I like to complain about Slack, on Slack to my various Slack teams, Slack is great. It allows you to chat in real-time with whoever you need to work with, it allows you to direct message people, create specific group chats, or create channels that have a specific topic.
And there are also lots of different integrations. So you can have tweets come in, you can embed Google Drive documents, all kinds of really cool stuff.
And that brings us to our final category, which is Cloud Sync. And no productivity app stack is complete without some kind of Cloud Sync app if you use multiple devices. Even if you just have a computer and a phone.
But I like Google Drive the best simply because it has the best pricing.
For free, you get 15 gigabytes, which is higher than I think any other competitor out there. And then if you need more space, you can get 100 gigabytes for just two bucks a month. And that is, again, better than most of the other options out there. And of course, you also get access to the entire Google Office Suite, you get Google Docs sheets. I forgot about their PowerPoint competitor is, but it’s pretty good.
Now some people you will find that the Microsoft apps are better, so you might wanna go with One Drive. Some people are Apple only, so maybe iCloud Drive. I like Google Drive.
Now, it’s important to remember that all these apps are just tools. And yes, using and tweaking them and adding them into your system can definitely help make improvements to your efficiency in your workflow.
But to make more significant improvements, you need to focus on the hardware up here. And you do that by making sure you’re consistently learning new things, and also working on your problem-solving skills.
Thank You for Reading this Article, and I will see you in the next one.